• WIT Connect Sponsorship Communication Guide

Benefits of WIT Connect Sponsorship

  • Title Sponsorship

    • Inclusion in all WIT E-Newsletters promoting events

    • Logo on mobile bidding devices during auction

    • Logo and link to company website from WIT website

    • 10 tickets to exclusive VIP reception – guest names due to events@mywit.org by 6/10

    • Full page advertisement in event program – due to events@mywit.org by 4/16

    • Company advertisement through banners, table decorations, kiosks, booths, etc. throughout venue

    • Work with WIT on planning the full event to ensure company sponsorship is maximized

    • Video or PowerPoint displayed on big screens before event begins (and after VIP reception)

    • Inclusion in press release and announcements

    • Executive quote for press release

    • Remarks at event

    • Company description boilerplate for press release

    • GOBO lighting of company logo at event

    • One table of 10 seats – guest list due to events@mywit.org by 6/10

    • Company logo on event signage and event ads

    • Company marketing collateral/gift distribution to give out as people are leaving

  • VIP WIT Connect

    • Inclusion in all WIT E-Newsletters promoting events

    • Logo on mobile bidding devices during auction

    • Logo and link to company website from WIT website

    • Company marketing collateral for VIP reception

    • Working with WIT on planning VIP reception to ensure company sponsorship is maximized

    • 10 tickets to exclusive VIP reception - guest names due by 6/10

    • Full page advertisement in event program - due to events@mywit.org by 4/16

    • Inclusion in press releases and announcements

    • Executive quote in press release

    • Remarks at event

    As a VIP Sponsor, you will receive one table of 10 for the main event. If you would like to purchase additional tickets or tables, you can do this at www.mywit.org or by contacting Roxana Dondera at events@mywit.org.

  • Gold WIT Connect (Recommended)

    • Inclusion in all WIT E-Newsletters promoting events

    • Logo and link to company website from WIT website

    • Five tickets to exclusive VIP reception - guest names due by 6/10

    • Full page advertisement in event program - due to events@mywit.org by 4/16

    • GOBO lighting of company logo at event

    • One table of 10 seats - guest list due by 6/10

    • Company logo on event signage and event ads

    • Company marketing collateral/gift distribution to be given out as people are leavin

    As a Gold Sponsor, you will receive one table of 10 for the main event. If you would like to purchase additional tickets or tables, you can do so at www.mywit.org or by contacting Roxana Dondera events@mywit.org.

  • Silver WIT Connect

    • Inclusion in all WIT E-Newsletters promoting events

    • Logo and link to company website from WIT website

    • Two tickets to exclusive VIP reception – guest names due by 6/10

    • Half page advertisement in event program - due to events@mywit.org by 4/16

    • One table of 10 seats - guest list due by 6/10

    • Company logo on event signage and event ads

  • Awards Table Sponsor

    We are delighted that you are joining us as a sponsor for WIT Awards this year! Please find information enclosed regarding communications for this event. Please read carefully, as it includes important deadlines for materials that will help us promote your involvement in this event. In this guide, you will find the following:

    • Benefits of Sponsorship
    • Important Dates and Sponsorship Checklist
    • Instructions on Registering your Guests
    • Promotions, Media and Advertising Plan
    • Event Information

    We are excited about your participation in the 2019 WIT Awards and thank you for being a Table Sponsor. Please let us know if we can be of further assistance. Thank you again for your support.

    Sincerely,
    Your WIT Team

Promotions, Media, and Advertising Plan

UPCOMING PROMOTIONS, MEDIA AND ADVERTISING SCHEDULE
WIT, through its media and trade partnerships, has a comprehensive advertising and media plan designed to meet the following objectives:

  • Promote WIT Connect

  • Promote Sponsors

  • Secure quality attendance at the event through ticket and table sales

EMAIL CAMPAIGNS
WIT has built a solid opt-in email list of interested individuals and members who wish to receive regular communications. In addition to regular features in WIT’s monthly newsletter, three email campaigns will be issued during the promotional period in conjunction with key press releases. Confirmed event sponsors (with agreement and monies paid) will be recognized in all of these communications.

WIT WEBSITE AND SOCIAL MEDIA OUTLETS
WIT will actively promote WIT Connect and highlight sponsors on its website as well as its social media outlets, including Twitter, Facebook, Instagram, and LinkedIn (join our group: ‘Women in Technology’). If your organization has social media accounts, please provide that information to events@mywit.org. All organizations which provide this information will benefit from recognition on WIT’s Twitter account leading up to the event.

SPONSOR PROMOTIONS OF WIT CONNECT
As an event sponsor, we are happy to provide you with an event logo and URL you can use to promote the event as well as content for web or print materials upon request. We encourage you to promote the event and your involvement to increase visibility and encourage increased attendance.

Sponsor Material Guidelines

LOGO: DUE IMMEDIATELY IF NOT PREVIOUSLY SUBMITTED
Please provide a high-resolution copy of your company logo in both of the following formats:

  • .EPS — Color

  • .JPG — Hi-Res Color

Note: Logos cannot be pulled from websites or embedded in word documents or emails. If you have additional questions about the logo formats, please do not hesitate to contact us at events@mywit.org. Logos that are of poor resolution that do not conform to these guidelines may appear pixilated, grainy or blurry in printed materials.

LINK TO COMPANY WEBSITE: DUE IMMEDIATELY IF NOT PREVIOUSLY SUBMITTED
A link to your company’s website will be included in various communications on WIT’s website and can also be included in our mobile bidding technology. If you have a women’s affinity group, consider providing a link to that rather than your homepage, as that will be of interest to our audience.

ADVERTISING MATERIALS FOR EVENT PROGRAM: DUE BY APRIL 16TH, 2020
VIP Sponsors receive advertisement space in the event program as part of the sponsorship package. The specifications for the ads are NOT STANDARD-SIZED ads and are as follows:

  • Trim and bleed sizing for your advertisement can be found below.

  • Advertisements must be submitted electronically in one of the following acceptable formats:

    • Adobe Illustrator, InDesign, Photoshop CS5 or lower (please include support files and fonts or convert fonts to outlines)

    • High Resolution PDF, JPG or TIFF (JPGs and TIFFs must be at least 300 dpi)

  • Please do not place a black rule around your advertisement. Anything outside the trim size is considered bleed and will be cut off.

  • Please leave a live area margin of .25” from all edges. Information in that area may run the risk of getting cut off.

AD SIZES
Full Page Ad: VIP Sponsors

  • Trim size: 8.5” wide x 8.5” tall

  • Bleed size: 8.625” wide x 8.625” tall

All materials must be submitted no later than COB THURSDAY, APRIL 16TH to Roxana Dondera: P: 706-615-4300, e-mail: events@mywit.org.

Registering Guests

As a Title, VIP, and Gold Sponsor you will receive one table of 10 seats for the main event as well as 10 tickets to the VIP reception. To register your 10 guests for the event, please visit the link below:  

  • Click here (hyperlink to be inserted) to register your guests 

If you do not know the complete guest list, enter what you do know and select “Save & Finalize”.  You will then receive an email confirmation that will include a link that will allow you to update your table attendees as needed. 

You will not be able to make changes after June 10th.  Any requested changes after June 10th will need to be made with the registration desk at the evening of the event. 

If you have any questions or issues completing registration, please contact Roxana Dondera at events@mywit.org. 

*For each additional table purchased for 2020 WIT Connect outside of your sponsorship you will have to fill out a registration form at the same link that is provided above. 

Important Dates & Sponsorship Checklist

There are several key dates that sponsors should be aware of to get the most out of their sponsorship package. It may be helpful to print this page of the Sponsorship Communication Guide as a reminder of approaching dates and deadlines.

Date

Action Items

Completed?

Upon Sponsor Agreement

(please submit requirements to events@mywit.org) 

  1. Provide a WIT communication liaison

  2. Logo in EPS file format

  3. Logo in Hi-Res format

  4. Link to company website

 

April 16th

  1. Ad submissions due for program*

 

June 10th

Guest list due for Sponsorship table

VIP guest list due 

  • 06/10 is the last date we can accept guest names so that seat assignments and name badges can be printed in time for the event 

  • Any changes needed after this date will have to be done at the registration desk the evening of the event. 

  • All registrants that are replacing a previously registered guest will have to know this when they come to the registration table the evening of the event.  They will have to provide the name of the guest they are replacing to receive a badge. 

 

June 18th

WIT Connect

 

Event Details

EVENT LOCATION
Georgia Aquarium, Oceans Ballroom
225 Baker Street NW Atlanta, GA 30313
Phone: (404) 581-4000

JUNE 18, 2020 EVENT SCHEDULE

6:00pm – 7:00pm

Early Registration & Exclusive Reception

For VIP Guests Only

6:30pm – 7:00pm

Main Guest Arrival & Registration

7:00pm

Dinner & Networking

7:30pm – 9:00pm

WIT Connect Program

EVENT DETAILS

Business/Cocktail Attire. Parking is $12.00 per vehicle. Follow signs for Oceans Ballroom parking. Advanced payment will be available inside the ballroom.

Thank you to our 2020 Annual Supporters

Strategic Alliance Partners

President's Circle

President's Circle

President's Circle

Advocate Circle

Sponsor Circle

Elavon • Epitec • Equifax • SAP • Southern Company • Splunk • The Home Depot • Truist UPS • VLink

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